Jan 14, 2020
We're looking for an executive assistant to help the executives of our company by taking care of admin tasks
About the Job:
-Corresponding with clients, team members, etc. to ensure their tasks are being completed and communicated
-Managing & monitoring LinkedIn &
-Monitoring comments from the public on company
-Using various systems (g suite, CRM, etc.)
-Communicating with different stakeholders regularly, sending updates to them, recording correspondences
-What is your favorite communication tool? Please respond to this answer when you apply.
-Basic updates to clients’ websites (we will give you a tutorial)
-Following up on
-Writing/sending newsletters for clients
-Corresponding with clients on design work - includes asking them for briefs, following up on requests, sending finalized projects, keeping up with revisions
-Sending design requests/briefs to appropriate designers
Note: This list is an example of the tasks you would be required to do, however, it will always be changing.
-Create slide-deck presentations in PowerPoint (for webinars, lessons for paid programs, workshops, etc.)
-Communicate with clients and team members.
-Document your communications in Excel or Google sheets
-Create calendar events, reminder, tasks (to be shared with team)
-Updating and managing work procedures
-Social media post creation and scheduling (Instagram and
-Submitting daily task briefs to your manager
-Add captions to videos
-Video and audio transcription
-Research and recommend management tools, CRMs, etc
-Research partnership and guest opportunities
-Basic image editing (using Adobe Photoshop) a plus
We are looking for someone who can truly fill in for the Executives of the company. You will be an extension of them and will be required to be timely, professional and innovative. You must satisfy all of the following requirements to be considered for this job:
-Must be passionate and be committed in the heart and mind to deliver the absolute best work that you can.
-Must pay attention to detail.
-Fluent in English, speaking, and
-Extremely independent and able to problem-solve effectively.
-Must have excellent communication skills between yourself and the founder of the company whom you will be working with.
-Ability to take criticism and improve based on the criticism.
-Must be efficient and effective with their time (self-motivated).
-Must have a reliable computer and internet connection.
- Excited to grow and learn with us as we are a fast-growing company
- Intermediate graphic design skills (experience and access to Photoshop is considered an asset)
- Good working knowledge of Microsoft Word, Excel and PowerPoint
- Basic video editing skills are an asset
How to Apply:
To apply for this job please send over a brief description (4-5 sentences) about why you believe this job is for you. Please confirm that you meet all the requirements and send as much proof as possible to back it up. Finally, why should we hire you over all the other applicants? The subject line of the
- Starting at 5 hours/week (expected to increase after one month)
- $5 USD/hour (moving up to $6 USD/hour after 3 month trial based on performance)