Virtual Assistant

Who we are

The Little Volcano is a rapidly growing Online Transformational Coaching Business and Coach Training School and we are seeking an experienced Marketing Assistant to play a vital role in developing, planning, supporting and implementing organizational projects and priorities.

We are rapidly expanding from a micro-business where the Founders of the company ran almost everything to a small-team based operation with Team Members all over the world. We currently have a team of about 10 people either working for us as coaches, financial support staff, marketing, operations, and other capacities.

We believe:

In the magic that happens when you combine powerful transformational work with practical application, accountability and action steps.

That there are too many creative and passionate people out there suffering in scarcity because they simply don’t have the tools or mindset needed to create the life they want.

That’s why it’s our mission over the next 5 years to touch the lives of hundreds of thousands of people through live events, coaching and training programs to inspire people and give them the tools to become empowered creators of their own lives.

We have a small but mighty team right now and we’re looking for another to support our expanding student community and our larger Volcano Family. We want to make sure that everyone who joins us receives a super-high standard of support on their transformational coaching journey. We want to provide the strategy, support and inspiration for all those who choose this journey alongside us.

Our team is committed to:

- Authentic self-expression
- Constant growth and evolution (especially when it hurts)
- Compassionate and direct communication
- Personal accountability and taking full responsibility for our own success
- Playing “full out” and striving for excellence
- Modeling our values at all times
- And co-creating an extraordinary experience for our tribe.

**Position Overview**

The Assistant supports the Founders and CEOs of the company and under the direction of the Operations Director. This is a company with quarterly online launches, live events 3-5 times a year, and multiple ongoing online training programs, as well as several evergreen programs (continuously running automated programs), groups and products that need steady Upgrade to see actual info two days look alike at the Little Volcano. We want you to come from a place of service with a “no task is too small” type of mindset. Kit and Rosie are a busy couple and need someone to help them with their ever-changing schedule and needs. They are currently making a transition from Small Business owners who do EVERYTHING to a more “Big Picture” role of leadership and guidance. They need someone who can help them make sure the details are running smoothly.You will need to be able to accomplish or delegate the following tasks easily and without much guidance or micro-managing:

Responsibilities

- Down/upload all weekly webinars, Youtube trainings and Zoom recordings
- Create meeting agendas, Attend weekly virtual team meetings and take notes
- Manage Support Inbox and liaise between team members
- Event support; booking travel, accommodations and other event preparation
- Data entry and management through large online Launches and Lead generators
- Copy Writing for web content, newsletter for warm market, and social media posts
- Work with Marketing Manager to plan, schedule, post and engage on social channels
- Source, create, plan and schedule newsletter content in
-To apply; please send a message with your resume, cover letter, writing and social media content samples to through this platform with subject line 'I want to go to the Volcano'
- Support with all email automations & proofread all links and content
- Managing the company’s social media inboxes, social media post design, writing and scheduling for facebook and instagram.
- Managing Founders' schedules through Calendly and Google calendar
- Creating Google form surveys
- Answering emails from clients around logistical details
- Fielding interview and speaking requests
- Soliciting for podcasts and speaking gigs
- Time Blocking for Founders
- Basic designing and ordering promotional materials like binders, notebooks, stickers, t shirts
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Qualifications

- 2-3 years of virtual/business/personal assistant or project management experience
- Highly detail-oriented and able to implement tasks on-time, on-schedule and with a high-degree of accuracy.
- Ability to effectively manage multiple projects from idea to completion
- Ability to manage multiple projects with competing priorities on any given day
- Ensure project tasks are completed efficiently and on schedule
- Ability to utilize the big-picture priorities of the organization within each project
- Ability to collaborate well with teammates and partners
- Provide compassionate and direct written and verbal communication, follow-up and follow-through, a knowledge of NVC will be helpful here
- Working knowledge of; Facebook Groups and Units, Clickfunnels, Active Campaign, Zoom, Google Drive, Notion, Slack, Stripe, Squarespace - or the ability to learn these quickly and efficiently on your own time
- Experience with a social media scheduling software a plus
- Basic editing and uploading videos between various platforms including Facebook, Youtube, and Zoom
- Mastery of conversational American English, including what is used in marketing communications.

-To apply; please send a message with your resume, cover letter, writing and social media content samples to through this platform