Office Based Executive Assistant of COO

Job purpose

The Executive Assistant provides personal administrative support and assistance to the COO.

Duties and responsibilities

• manage and maintain COO's schedules, appointments and travel arrangements
• arrange and co-ordinate meetings and events
• record, transcribe and distribute minutes of meetings
• prepare and edit correspondence, communications, presentations and other documents
• design and maintain databases
• file and retrieve documents and reference materials
• conduct research, collect and analyse data to prepare reports and documents
• monitor, screen, respond to and distribute incoming communications
• co-ordinate project-based work
• Ad hoc


Qualifications and Key Skills
• At least 2 years’ experience as an EA in a multi-cultural environment
• With Excellent oral and written English communication Skills
• Proficient in MS Office Applications
• Virtual technology savvy
• Knowledgeable of standard administrative practices and procedures
• High attention to details and confidentiality
• Responsible, organized and with good problem-solving skills