Real Estate Assistant

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Part Time






Mar 04, 2019


We are a growing Real Estate Company in need of a professional team member fluent in English speaking, reading and writing. This employee is energetic, creative and a determined problem solver. Please see additional minimal requirements below.

Oversees all aspects of sellers transactions from initial contact to executed purchase agreement.
Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
Consult & coordinate with sellers all property repairs, cleaning, signage, lockbox, access requirements & marketing activities.
Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.
Coordinate showings & obtain feedback.
Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
Coordinate all public open houses and broker open houses.
put all listing information into marketing websites and update as needed.
Submit all necessary documentation for file compliance.
put all necessary information into client database and transaction management systems.

Transaction Coordinator (Contract to Closing)
Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
Coordinate title/escrow, mortgage loan and appraisal processes.
Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.
Regularly update & maintain communication with clients, agents, title officer, lender etc.
Submit all necessary documentation for file compliance.
Coordinate moving/possession schedules.
Schedule, coordinate closing process.
put all client information into client database system.
Schedule 30 Day, 90 Day & 120 Day client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals.

Marketing Director
Manage client database management program & system.
Create & regularly prepare all buyer & seller consultation packages.
Coordinate the preparation of all listing & open house flyers, graphics, signage and all other marketing materials.
Manage & update agent website(s), blog(s) and online listings.
Regularly assist in social media presence.
Track & coordinate all inbound leads from websites, social media & other online sources.
Coordinate all client & vendor appreciation events.
Regularly obtain client testimonials for websites, social media & other marketing materials.
Coordinate & implement agent marketing videos & property videos on website(s), blog(s), social media and client database email campaigns.
4. Administrative Manager
Oversee all aspects of the administration of the agent’s business.
Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration.
Coordinate the purchasing of any office equipment, marketing materials and any other business related supplies and materials.
Create & update a business operations manual and all job descriptions/employment contracts for any future hires.
Manage the recruiting, hiring, training and ongoing leadership of all future administrative hires.

Office & Admin (Virtual Assistant)
Admin Assistant Appointment Setter Data Entry Email Management Personal Assistant
Speaking Translation Writing
Blogging Editing Proofreading
Marketing & Sales
Classified Ads Marketing Craigslist Marketing Direct Mail Marketing Email Marketing Facebook Marketing
Facebook Ads Google AdWords Instagram Ads
Customer Service & Admin Support
Customer Support Email Support Phone Support Social Media Moderation
Professional Services
Real Estate Services
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