Dynamic Virtual Assistant & Project Manager

Application Process:
? This is a critical hiring decision for me and I am willing to pay well for the right candidate. I have taken a lot of effort to explain it thoroughly so we can both determine if it will be a good fit. For the right candidate, this is a unique role that will help us move further faster while providing you with outstanding growth opportunities professionally. We are looking for someone to embrace the opportunity and join the 10Xfive family!
? After reading the below, if you are interested please send the following via email to Upgrade to see actual info
? Shoot a 1 minute or less video of yourself explaining why you would be a fit for the role and include it with your submission.
? Along with the video link, submit a cover letter about why you are interested in 400 words or less along with your resume. Also include any applicable links to social media sites, LinkedIn or other online profile, personal website, DISC results or any other information you feel would be helpful.

General Job Description
? I am looking for more than just a virtual assistant to conduct administrative tasks.
? I am seeking a virtual employee/project manager to help realize the vision of my company through efficient and proactive task prioritization and execution with outstanding communication.
? I need an individual who will bring organization, structure, and prioritization to the company so that I can spend my time focusing on strategic tasks to grow and diversify 10Xfive
? In addition to supporting me (Co-Founder/CEO Jon Ostenson), you will also complete direct tasks for our Co-Founder/Advisor Allan Young and our Business Development Manager Laura Rispin. You will also source and oversee the work of other specialized freelancers to execute additional tasks in their specialty (i.e. content writing, website research, datascraping/list building, marketing, etc). You do need to be an expert in every specialty listed out in the duties list below, but you must be familiar enough to oversee execution and ensure high quality
? I am willing to invest in your personal and professional development with training and exposure to my business structure to help strengthen your skills as an individual and as a VA

About Our Company

Company Name: 10Xfive

Company Mission: 10Xfive provides visionary companies with a complete marketing and sales support team all under one roof. We drive branding/PR and lead generation, lead conversion, and scalability for our clients. Our goal is to take on all the nitty-gritty tough stuff within marketing and sales so that our clients have the freedom to focus on their core business.

I want 10Xfive to be the next Inc. or Fast Company. I want it to be a brand synonymous with helping visionary companies win on a global level by delivering full scale marketing and sales support services.

Our 5 Values
Our team is committed to living out our 5 core values and we hire/review/fire based on these values. They are paramount to our success and to who we are.

1. Act as One Team
We put others before ourselves in our work. We debate, decide and deliver as one.
2. Be an Entrepreneur
We are incessantly curious. We rapidly prototype, fail fast, and are okay with being 80% when making a decision when time is of the essence. We mitigate risk, celebrate mistakes, and are unafraid to go for it.
3. Think Big and Act Fast
We follow the 10X mindset in everything we do. We set lofty goals and never settle for anything less. We set deadlines and strive to exceed them.
4. Lead with Stewardship
We think "how can I help you?" not "what's in it for me?" We cultivate a culture of trust, empathy, and encouragement. We always remember the responsibility we've been given when stewarding our influence, our employees, our clients, our time, our clients' investment dollars, and our profits.
5. Exceed Expectations
We never settle for mediocrity or "fine." We deliver more than is expected in everything we do - even the smallest, most seemingly insignificant areas inspire us to be creative.

Our ‘WHY’:

At 10Xfive, we are passionate about driving growth for hard-working, dedicated visionary leaders. One way we combine our passion with our values is through contributing a portion of our profits to micro-finance programs run by Hope International and Kiva.
These non-profits provide entrepreneurs in impoverished areas of the world with the means to start businesses that lead to sustainable, life-changing impacts for their clients, families, and communities.

Please visit Upgrade to see actual info and review all pages of the site to get a good feel for our company.

About Me
? Video Intro with Jon and Laura: Upgrade to see actual info
? Bios on Jon and Allan: Seen here - Upgrade to see actual info
? Here are a few personal highlights on Jon:
? Very committed to my family including my wife, Jenny, who is an amazing stay at home mother and my three kids: Rhodes (7), Maclane (2), and Hayes (5mo.)
? Lives in Atlanta, Georgia.
? Very effective communicator, highly organized and detail oriented
? Member of the Global Entrepreneurs’ Organization and serve on the Board of the non-profit, Growing Leaders. Active volunteer in my church, Buckhead Church.
? Attended the University of Georgia for both undergrad and grad school.

Technology and Communication Platforms We Will Use
**Note: I am open to exploring alternative recommendations but these are the current solutions I have found to be effective and using currently
? Video Meetings - Upgrade to see actual info
? Project Management – Trello
? Screen Sharing - Upgrade to see actual info
? Password Management - Upgrade to see actual info
? Communication - Upgrade to see actual info
? Communication - Email hosted by Microsoft Exchange
? Communication - Upgrade to see actual info (Screencasting)
? File Management - Google Docs
? CRM and Marketing Automation – Upgrade to see actual info

How We Will Communicate
? Weekly video meetings or conference call for 1 to 1.5 hours to plan the week
? Day to day communication primarily via Slack and email/text/calls as needed
? Trello will be used to create and manage all tasks
? Weekly/Daily written report to be provided of work accomplished

Basic Requirements
? Time Commitment
? We will start at 15 to 20 hours per week for 30-day testing once hired and shift to 40 hours per week

? Experience
? 4+ years experience as a Virtual Assistant and/or Project Manager serving high-performing, fast-paced entrepreneurs and/or business owners

Skills and Technical Knowledge
? Ideally, you are project management certified
? Highly fluent in using Fiverr, Upwork and similar platforms to secure freelancer talent as needed
? Fluent and ideally certified (if applicable) in all technology and communication platforms outlined above
? Mentality and Personality Approach to Work
? Highly organized and detail oriented
? Enjoy a high-paced, multitasking environment to move many initiatives forward at the same time
? Outstanding communicator
? VERY proactive thinker
? Passionate learner of all new things in productivity, marketing/sales technology

Examples of Tasks You Will Execute Directly
NOTE: I am completely fine to also consider finding other VA’s or freelancers you can oversee to execute some of these tasks versus doing them directly
1. Drive overall calendar, task management and timeline of CEO while also supporting the Business Development Manager and Founder/Advisor
2. Create playbook in Google Docs for entire job role and processes including org chart of roles for handoff should VA not continue in the role
3. Research viability of new business ideas
4. Extensive LinkedIn and social media management: LinkedIn, Instagram/FB, and Twitter… use techniques such as hashtags to boost followers
5. Data entry including CRM entry and management
6. Email management of CEO account and also email from own account
7. Appointment setting
8. Create or modify powerpoint slides for presentations and word/google docs
9. Internet research on various market data and prospective clients, list building
10. Coordinate details of meetings
11. Create agendas for meetings with prospects
12. Posting press releases on Upgrade to see actual info and distribution to other media contacts
13. Research and vetting of new freelancers for new skill sets and train them
14. Direct phone and email Interface with freelancers and coordinate execution of tasks with freelancers
15. Daily reporting to CEO by pulling data from multiple sources (such as bank/credit card balances, team performance data)
16. Attend webinars, read books, review videos and take summary notes
17. Personal research and tasks - plan trips, research topics, organize photos
18. Pay bills as needed
Upgrade to see actual infovelopment of and final pass review of written content for final approval - blogs, press releases, etc.
Upgrade to see actual infond follow up automated handwritten letters from bond.co
21. Project plan and coordinate to seek out guest podcast and other PR opportunities
22. Stay in touch with people falling off the radar to ask how I can help
23. Writing job posts and posting in online job sites/screen candidates
Upgrade to see actual infovelopment of presentation templates and proposals


I look forward to seeing your submission for this special role!