Editorial Assistant Needed to Support Website in Publishing Online Content

** Please Read the Entire Job Description Before Applying **

Type of Position
Part-time for up to 15 hours per week / 60 hours per month

Working Time Zone
We are based out of California and work on Pacific Time Zone. We would like our VA to work on Pacific (CA) or Eastern (NY) Time Zones for at least part of their work hours.

Availability
We are looking for someone who is available 2-3 hours per day each week (Monday - Friday) for a maximum of 15 hours per week (60 hours per month).

Compensation
Compensation is $3-7 USD per hour, dependent on experience and skills. The maximum amount of hours that you’ll work in a month is 60 hours/month (approximately 10-15 hours per week) although this does have the possibility to increase in the future if you are a good fit for the company.

Key Skills Required
+ Excellent English reading, writing, and editing skills
+ Experienced with SEO (specifically KW research and on-site article optimization)
+ Experienced with WordPress and basic HTML (for formatting articles in Wordpress)
+ Experienced with Google Docs and Gmail
+ Tech savvy and good at doing basic research online
+ Ability to clearly follow instructions (whether written or recorded)
+ High attention to detail and quality of work
+ Good communication
+ High level of organization and ability to prioritize
+ Self-directed problem solver and quick learner
+ Positive attitude
+ Social Media skills are a plus, but not required

+ Excellent English Reading, Writing, and Editing Skills – We need someone who has an excellent grasp and understanding of English, ideally with extensive editing experience. You will be helping us to edit, format, and keyword optimize articles that will be published on our website. We need someone who has excellent grammar and an eye for details as you will also be asked to create and write basic business documents as well as important business emails from time to time (with a professional tone, excellent grammar and spelling, and friendly personality).

+ SEO Savvy – You should be knowledgeable of the latest SEO best-practices, concepts and strategies, and have experience implementing them with a track record of success and good work. The bulk of the work you will be doing for us in regards to SEO is keyword research, article optimization, inter-linking, and finding high-quality backlinking opportunities. White-hat only.

+ WordPress Savvy – You must be experienced with all aspects of formatting and publishing articles in WordPress, for example, creating nice-looking articles, using things like shortcodes, resizing images, having basic HTML formatting knowledge to add in rel=“nofollow” attributes to various links, double check proper formatting in the text editor, and so on.

+ Experienced with Google Docs and Gmail – We use Google Docs extensively in our editorial process, and you will need to have intermediate level skills that include the ability to do proper and consistent formatting in text and spreadsheet documents and just generally navigate and use the Google Docs interface.

+ Tech Savvy and Good at Doing Basic Research Online – We need someone who is tech saavy and able to learn and use most entry-level software programs easily and quickly without much instruction. You should be expert with most basic software programs (Gmail, Word, Excel, etc.) and be comfortable using the internet for research purposes. The more skills you have in this area, the better!

+ High Attention to Detail and Quality of Work – We’re trying to take work off of our plate, so we want to be able to trust that you will get the job done and get it done right—and that we won’t have to double check everything for recurring mistakes and details. This is not hard work, but attention to detail is key! Also, we a very visual, design-focused brand and good style and formatting is very important in everything we do, which requires high quality of work and attention to detail.

+ Good Communicator – The ideal person for this position is good at communicating with us when they need help, have a question, or find something important we should know about. We need someone to update us about important deadlines, projects and milestones and just generally keep us up to date on their progress with everything.

+ Well Organized and Good Ability to Prioritize – You will likely be working on a few things simultaneously. After giving you some general guidelines about what’s important, we’ll need you to stay organized in our shared documents and folders and prioritize what is most important.

+ Self-Directed and Takes Initiative – We are looking for someone who does not need to be micromanaged but can get the hang of our processes and what we’re looking for, so you can be a couple of steps ahead of us and ‘know what we like/need/want’ after working with us for a while.

+ Creative Problem Solver and Quick Learner – Are you good at figuring things out on your own or with a little guidance? Great! That’s exactly what we need. We are HAPPY to help you learn how to do anything and answer any questions, but being a quick learner who catches on quick or can figure things out on your own is ideal.

+ Positive Attitude / Good Energy - This is a deal breaker! We are looking for someone who has good energy, a positive attitude and generally loves life. If you like yoga, meditation, personal development, reading, and learning new things, you get bonus points ; )

Other Desirable Skills
It’s great if you also have experience in customer service, social media, marketing, and photoshop, but not required for this position.

Necessary Software/Hardware Required
Reliable fast internet, computer or laptop, Gmail, Google Drive (Documents & Sheets), Microsoft Word and Excel, Asana, Zoom, Webcam

Work Description

Daily/Weekly Tasks
Many of the tasks described below are ongoing and revolving tasks that you’ll be doing on a daily or weekly basis. The average day and week will consistent of a mixture of the following tasks.

+ Keyword optimize pre-written articles
+ Draft and format posts in WordPress, including interlinking and backlinking
+ Convert PDF documents to Word documents and edit for any grammar errors
+ Format Microsoft Word documents and Google documents
+ Save and organize files/folders/spreadsheets in Google Drive folders and spreadsheets
+ Draft and send emails to important business contacts
+ Online research to find book information and the author/publisher contact information, which you’ll organize in various spreadsheets and documents
+ Check and update Asana on a daily basis with completed tasks and project status
+ Communicate with project coordinator/team on a regular, ongoing basis

Monthly/Quarterly Tasks:
+ Create, update, and revise training materials as needed
+ Make suggestions for how to improve and automate systems/processes

Additional Details
There will be a 1-month training and trial period in which we evaluate your fit for the tasks and team. If you’re a good fit, the position will be part time with the opportunity to increase hours as our business continues to grow.

To Apply
Please send a recent resume and cover letter telling us why you think you would be a good fit based on the above description, and include the name of your favorite animal in your application. Looking forward to hearing from you!