Real Estate Broker Listing & Transaction Coordinator

Job Description: Must be detailed, organized, a self-starter, proactive and take pride in providing quality work. Strong communicate skills, both in written and verbal. Must be able to multi-task between multiple roles.
Responsibilities:
Contract to Close:
Manage, review and gather documents/disclosures in a timely manner to facilitate the transaction
Coordinate with Buyer’s Agent, Title and Escrow Companies, Buyer or Seller, and Lender all disclosures, etc.
Monitor all deadlines; track entire process, communicate any potential issues with client using any web based tools such as DotLoop, Skyslope, etc.
Request a Copy of the Earnest Money Deposit and then check for receipt for funds received
Order Preliminary Title Report and ensure that details are correct
Order home inspection, pest inspection, and other necessary inspections upon ratification of contract
Upon receipt of Inspection Reports send to agent and clients for review and signatures
Contact Lender for Appraisal completion date - provide relevant comps to Appraiser
Request copy of Inspection Contingency Release – manage the addendums/DocuSign
Request from Lender or Buyer’s Agent a copy of the Loan Commitment/Approval Letter
Remind Client to transfer utilities, Bring VALID ID’s, checkbook, (keys) to closing
Request copy of the Sellers Estimated HUD from Escrow and review for Commission
Request final HUD1 – save in Dropbox/email to Client/Send to Broker – Input into Income Tracker
Do any necessary post-sale activities such as client survey, etc.
MLS/Listing management
Draft Listing Agreement in Zipforms – email to clients to sign via DocuSign
Populate MLS details, Owner info, showing instructions, description, etc.
Order photography - Save Property Photos to Dropbox and upload to MLS
Update the following information in MLS as needed: List Price, Status, Sold info
Upload listing info to websites, social media sites, and enhance listings on Upgrade to see actual info, Zillow, Trulia, etc.
Build flyers for property for flyer box and/or open house
Build postcards for Just Listed and Just Sold mailers – have agent approve then order for mailing
Build virtual tour and post to websites, social media sites and YouTube channel.
Follow-up email and phone calls to all open house attendees (add to database)
Follow-up email and phone calls to all Realtors for feedback/interest levels for weekly seller report
Manage Social Media sites like Facebook, Linked In, etc.
Client management/Follow-up campaigns
1. Follow up with past clients – calls, emails, gifts (birthday and holiday cards and gifts)
3. Drip campaign for database – helpful content, neighborhood market update
Daily Client help – drafting addendums, buyer agent agreements/offers, Listing Presentations, Emails, etc.