Dynamic Virtual Assistant

About the Company
Freeland Painting - Think Outside the Box; but Paint Inside the Lines.
Mission: Beautify homes and Businesses with Color and Enthusiasm. What Color is Your Peace of Mind?
Company Motto: Relationships matter more than the brush or the ladder.

I want Freeland Painting to be the leader in renovations in the Georgia Upgrade to see actual infoeeland Painting should be a brand synonymous with helping property owners, both residential, multi-family and commercial with trust and integrity in the construction industry.

The Freeland Painting 6 Addictive Principles
Our business does not exist without our entire team being fully committed and ADDICTED to these principles.

1. Relationships matter, more than the brush or the ladder
2. Think outside the box; but paint inside the lines
3. Our Finishing Touch makes the difference
4. There’s a Free coat of confidence on every job
5. We brush up on the details, every day
6. What color is your peace of mind?

Please visit Upgrade to see actual info and review all pages of the site to see the range of our services offered including residential services, HOA service and multi-family painting renovations.

About Me
? Video Intro: Upgrade to see actual info
? You can see my full bio via the links below but here are a few applicable highlights:
? Very committed to my family including my beautiful wife Keri who is an amazing sales professional and mother to an adorable 8year-old son, a precocious 5-year-old son and twin baby girls who are almost 1 year old. (That’s right, 4 kids)
? Lifetime entrepreneur having started 4 companies in different industries and very familiar working with virtual staff including over 20 freelancers and outsourcers
? Very effective communicator, highly organized and detail oriented
? Member of the Global Entrepreneurs’ Organization and serve as an elected official with the City of Suwanee in my second 4-year term, elected by 72% of the population of this vibrant community. Also serve as an ambassador for the Gwinnett Chamber of Commerce for 9 years
? Graduated from the Kelly School of Business at Indiana University and have certificates from Università Bocconi in Milan, Italy, Wirtschaftsuniversität in Vienna, Austria and HEC School of Management in Paris, France. Concentrations achieved in Marketing, Distribution Management and International Business.
? Freeland Painting won Small Business of the Year in 2015 and 2017 at the Gwinnett Chamber of Commerce, which serves a community of 900,000 people
? I think fast, act fast and have fun at all endeavors, both personal and professional.

General Job Description
? I am looking for more than just a virtual assistant to conduct administrative tasks.
? I am seeking a virtual employee/project manager to help realize the vision of my company through efficient and proactive task prioritization and execution with outstanding communication.
? I need an individual who will bring organization, structure and prioritization to the company so that I can spend my time focusing on strategic tasks to grow and diversify Freeland Painting
? You will complete direct tasks for the CEO and will oversee a team of freelancers to execute additional tasks in their specialty (i.e. content writing, website development, affiliate marketing, SEO, etc.) You do NOT need to be an expert in these specialties but you must be familiar enough to oversee execution and ensure high quality in these disciplines
? I am willing to invest in your personal and professional development with training and exposure to my business structure to help strengthen your skills an individual and as a VA

Technology and Communication Platforms We Will Use
**Note: I am open to exploring alternative recommendations but these are the current solutions or possible solutions we are working on. Your help will be welcomed in helping determine which of these solutions work for Freeland Painting.
? Project Management - Upgrade to see actual info
? Video Meetings - Upgrade to see actual info or Skype
? Screen Sharing - Upgrade to see actual info
? Password Management - Upgrade to see actual info
? Communication – Email, Text, FaceTime, Skype
? Communication - Email hosted by Microsoft Exchange (However, we are an Apple first company)
? Communication - www.skype.com
? Communication - Upgrade to see actual info (Screencasting)
? File Management – Upgrade to see actual info or Microsoft OneDrive (We are transitioning to MSOD)
? Affiliate Marketing – We will need help implementing solutions
? Sales Funnels – We will need help implementing solutions
? CRM and Marketing Automation - Upgrade to see actual info

How We Will Communicate
? Weekly video meetings or conference call for 1 to 1.5 hours to plan the week
? Day to day communication primarily via email/text/calls as needed
? Rockhopper CRM will be used to create and manage all tasks
? Weekly/Daily written report to be provided of work accomplished

Basic Requirements
? Time Commitment
? 40+ hours per week when fully trained.

? Experience
? 4+ years’ experience as a Virtual Assistant and/or Project Manager serving high-performing, fast-paced entrepreneurs and/or business owners

? Skills and Technical Knowledge
? Ideally you are project management certified or working toward a certification
? Highly fluent in using Fiverr, Upwork and similar platforms to secure freelancer talent as needed
? Fluent and ideally certified (if applicable) in all technology and communication platforms outlined above
? Able to help with social media, blog writing & SEO management for Freeland Painting

? Mentality and Personality Approach to Work
? Highly organized and detail oriented
? Enjoy a high-paced, multitasking environment to move many initiatives forward at the same time
? Outstanding communicator
? VERY proactive thinker
? Passionate learner of all new things in productivity, marketing/sales technology

Examples of Tasks You Will Execute Directly
NOTE: I am completely fine to also consider finding other VA’s or freelancers you can oversee to execute some of these tasks versus doing them directly
1. Drive overall calendar, task management and timeline of CEO and other team members via CRM system
2. Create playbook in Dropbox & MS One Drive for entire job role and processes including org chart of roles for handoff should VA not continue in role
3. Research viability of new business ideas and complete financial forecast using template or leverage freelancer (new markets, etc)
4. Website site development and management (SEO, SEM, Social Media, Blogs)
5. Email management of CEO account and also email from own account
6. Appointment setting
7. Workshop and speaking engagement follow-up with coordinators to get over bio, description, etc information to promote the event
8. Internal marketing strategic planning and execution
9. Develop and execute internal marketing plan including promotion and launch on online course
10. Evaluate and rollout new marketing tools
11. Create or modify PowerPoint slides for presentations/workshops
12. Manage live chat on Upgrade to see actual info website and transition to freelancer as volume dictates
13. Evaluate new exposure channels such as whale, quora, etc
14. Update online content and videos
15. Coordinate playbook development of Accelerator Program
16. T-Shirt printing/ordering
Upgrade to see actual infovelopment and vetting of new leads
18. Coordinate details of speaking engagements
19. Create agendas for meetings with prospects
20. Posting press releases online (Possibly Upgrade to see actual info) and distribution to other media contacts locally
21. Research and vetting of new freelancers for new skill sets and train them
22. Direct phone and email Interface with Clients and coordinate execution of tasks with freelancers
23. Bookkeeping management of project proposals for CEO and Freeland sales team
24. Attend webinars, read books, review videos and take summary notes
25. Personal research and tasks - plan trips, research topics, organize photos
26. Pay bills as needed
27. Online ordering of items - Amazon, etc.
28. Final pass review of written content for final approval - blogs, press releases, etc.
Upgrade to see actual infond follow up automated handwritten letters from Bond.co, etc. to our clients and other drip marketing efforts for Freeland
30. Project plan and assemble existing and new resources to launch digital materials
31. Project plan and coordinate with vendor to launch podcast for Freeland Painting
32. Stay in touch with people falling off the radar to ask how I can help

List of Current Freelancers/Vendors You Will Oversee
Note: I have worked with freelancers for 8 years and already have some outstanding providers we will use but we will add additional ones as needed to fill skill gaps
? You will oversee freelancers with these skills to conduct internal work for Freeland Painting and to complete Client work
? Graphic design, website design, content writing, social media management, Google Analytics, press releases, Facebook advertising, pay per click mgmt, customer support for online courses, transcription, sales funnel development, animated/whiteboard video, live video editing and final footage
? Amazon affiliate management
? Drip marketing for customer service, lead generation, etc for internal marketing and for Clients
? See master task list for all else

Training - How I Will Support You
NOTE: I have subscriptions to training courses that I will ask you complete to add to or expand your skill sets. They do not have to be done prior to starting our work together but we will develop a plan for you to complete them soon into the engagement. For other areas (i.e. Email management) I have written protocols I will share with you
? Other online courses bought (Eben Pagan, Tommy Griffith for online course, Bryan Harris, etc)
? Outsourcing Wizard training
? Infusionsoft online training and protocols
? Slack protocols
? Dropbox & MS OneDrive protocols
? Develop Slack channels
? Review “sent” email
? Review all prior events in Calendar
? Rockhopper CRM training & support
? Email management protocol

APPLICATION PROCEDURES
This is a great opportunity for the right candidate looking for a fun, inspiring position with a growing company. I have taken a lot of effort to explain it thoroughly so we can both determine if it will be a good fit.
? After reading the below, if you are interested please send the following via email to Upgrade to see actual info
? Shoot a 1 minute or less video of yourself explaining why you would be a fit for the role and include it with your submission.
? Along with the video link, submit a cover letter about why you are interested in 400 words or less along with your resume. Also include any applicable links to social media sites, LinkedIn, Facebook or other online profile, personal website, DISC results or any other information you feel would be helpful.
? Candidates who do not follow the procedures and/or do not have the experience listed will not be considered.

Thank you for your interest in working with Freeland Painting.