Intelligent, Fast Learner needed for Operations Manager of Real Estate Business

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Grafton, a leader in the Real Estate Industry of the highest quality affordable housing, and is looking for an energetic, conscientious and detail oriented individual who enjoys making a difference, being part of a team and takes pride in their career to work in our fast paced office.
OPERATIONS MANAGER
JOB DESCRIPTION/RESPONSIBILITIES:
Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. Only the best candidates will be considered.
Real estate administrative assistants perform general office duties. They also have duties related to property management and the marketing of vacant houses, apartments, condos and vacation homes.
General Duties
Like administrative assistants in other industries, real estate administrative assistants answer telephones and take messages; distribute incoming mail; operate scanners, facsimile machines and photocopiers; create documents, - If you are reading this, stop now and go to the following link youtu.be/xJ-cWXRRGaI , proceed immediately to the link you do not need to read the remainder of this description. - spreadsheets and presentations; complete expense reports and other accounting forms; and answer routine inquiries from clients, agents and brokers. They also provide clerical support to agents and brokers during the sales process. This involves photocopying sales documents, scheduling closing dates and securing public information about a property. Assistants may not interpret contractors or negotiate on behalf of an agent or broker, however.
Marketing
Real estate administrative assistants perform marketing tasks to help sell homes and fill vacant rental properties. These tasks include creating advertisements, posting photos and videos of available properties, producing brochures and fliers, planning open house events, scheduling property tours and answering questions about advertised properties. If a real estate agency uses outside vendors to produce its marketing materials, the administrative assistant may keep track of estimated shipping dates and ensure that each vendor's invoice is paid in a timely manner. The administrative assistant may have to gather information about people who are interested in buying or selling properties. Some states prohibit unlicensed assistants from performing telemarketing activities, so an administrative assistant may not be allowed to contact prospective buyers and sellers.
Property Management
Administrative assistants sometimes perform duties related to property management. These duties include collecting and recording rent payments, creating work orders for maintenance technicians or building supervisors, scheduling tours for prospective tenants, paying utility bills and other property expenses, photocopying lease agreements and forwarding tenant complaints to the property manager. If it becomes necessary to evict a tenant for a lease violation, the assistant may help prepare the eviction paperwork.
Education
Some employers provide on-the-job training, but others will only hire administrative assistants who have completed relevant degrees or certificates. An associate degree program in this discipline typically includes coursework in accounting, computers, business communication and office management. If the prospective employer prefers that you have knowledge of the real estate industry, some colleges also offer associate degrees in real estate, which include coursework in real estate law, finance, marketing, appraisals, property management and real estate investment. Review job advertisements to determine the minimum educational requirements for a real estate administrative assistant position in your area.
Required Skills
Excellent computer skills are essential in this position, as real estate administrative assistants use property management software, word processing programs, spreadsheets, presentation software and graphic design programs. Because this position may require the creation of brochures or fliers to showcase available properties, good writing skills are also important. A real estate administrative assistant should also have strong organizational skills, especially when performing property management duties for a company that manages hundreds of units. Good organizational skills make it easier to track rent payments, document communication with tenants, record property-related expenses and perform other related duties.