Virtual Assistant/Project Manager- Looking for Dynamic Individual

Application Process
This is a very important hiring decision for me and I am willing to pay well for the right candidate. I have taken a lot of effort to explain it thoroughly so we can both determine if it will be a good fit. After reading the below, if you are interested please send the following via email Upgrade to see actual info

-Shoot a 1 minute or less video of yourself explaining why you would be a fit for the role and include it with your submission.
-Along with the video link, submit a cover letter about why you are interested in 400 words or less along with your resume. Also include any applicable links to social media sites, LinkedIn or other online profile, personal website, DISC results or any other information you feel would be helpful.

General Job Description
-I am looking for more than just a virtual assistant to conduct administrative tasks.
- I am seeking a virtual employee/project manager to help realize the vision of my company through efficient and proactive task prioritization and execution with outstanding communication.
- I need an individual who will bring organization, structure and prioritization to the company so that I can spend my time focusing on strategic tasks to grow and diversify Altimaxx
- You will complete direct tasks for the CEO and COO and will oversee a team of freelancers to execute additional tasks in their specialty (i.e. content writing, website development, affiliate marketing, SEO, etc). You do not need to be an expert in these specialties but you must be familiar enough to oversee execution and ensure high quality
- I am willing to invest in your personal and professional development with training and exposure to my business structure to help strengthen your skills an individual and as a VA

About the Company
Company Name: Altimaxx Inc DBA Life Pulse- Bring Intentionality Back To Life
Mission: To help corporation and individuals be intentional on fulfilling their life’s purpose and growing individuals to help the collective whole.

I want Altimaxx to be the next Inc. or Fast Company. I want it to be a brand synonymous with helping Individuals groups be productive in all features of their life by offering systems that directly relate to their individual purpose.

The Altimaxx 7 Addictive Principles
Our business does not exist without our entire team being fully committed and ADDICTED to these principles.

1. Own Your Attitude
2. Fanatical Work Ethic and Self-Discipline
3. Take Action and Problem Solve
4. Share, Collaborate and Crave Feedback
5. Get IN and Get OUT of the Weeds
6. Keep On Learning
7. Enjoy the Ride

Please visit our holding site as we develop our new site (Upgrade to see actual info) and review all pages of the site to see the range of our services offered. Here is what else we will be offering:
• Online Training and Resource:
o LP4 Online Course Series
o LP
o ABC Budget
o Quarterly Review
o Online Quizes
o Books to be sold
o LP Exercises
o Pod Cast
o Case Studies
o Track Masters
• Professional and Corporate Coaching
o One on One Coaching
o Cas Studies based on Industry
o TYT Program (1 Year immersive Program)
o Online courses for Corporations
• Key Notes
o Motivating The Unmotivated
o Transform Your Time

About Me
- Video Intro:: Upgrade to see actual info
- You can see my full bio via the links below but here are a few applicable highlights:
- Very committed to my family including my beautiful wife and adorable daughter.
- Lifetime entrepreneur having started 5 companies in different industries and very familiar working with virtual staff including over 50 freelancers and outsourcers
- Very effective communicator, highly organized and detail oriented
- Member of the Global Entrepreneurs’ Organization and serve on the Board of the Atlanta Chapter
- I do a lot of speaking as part of my business and have a page on my website with this information. It will give you a feel for my personality and my areas of passion. See full bio and video here of my speaking highlights

Technology and Communication Platforms We Will Use
**Note: I am open to exploring alternative recommendations but these are the current solutions I have found to be effective and using currently
- Project Management - LifePlanner
- Video Meetings - Upgrade to see actual info
- Screen Sharing - Upgrade to see actual info
- Password Management - Upgrade to see actual info
- Communication - Upgrade to see actual info
- Communication - Email hosted by Gmail
- Communication - www.skype.com
- Communication - Upgrade to see actual info (Screencasting)
- File Management - Google Docs
- File Management – Upgrade to see actual info
- Affiliate Marketing - Upgrade to see actual info and Upgrade to see actual info
- Sales Funnels - Upgrade to see actual info
- Segmentation Strategy - Ask Method by Ryan Levesque Upgrade to see actual info
- Hosting for My Online Courses: Upgrade to see actual info
- CRM and Marketing Automation – Upgrade to see actual info
- E-Commerce- Upgrade to see actual info
- Merchant- Upgrade to see actual info or Upgrade to see actual info
- Hosting- Upgrade to see actual info
- Workshop slides- Upgrade to see actual info

How We Will Communicate
- Weekly video meetings or conference call for 1 to 1.5 hours to plan the week
- Day to day communication primarily via Slack and email/text/calls as needed
- LifePlanner will be used to create and manage all tasks
- Weekly/Daily written report to be provided of work accomplished

Requirements
- Time Commitment
- up to 40 hours per week based on performance

Experience
- 4+ years experience as a Virtual Assistant and/or Project Manager serving high-performing, fast-paced entrepreneurs and/or business owners

Skills and Technical Knowledge
- Idealy you are project management certified
- Highly fluent in using Fiverr, Upwork and similar platforms to secure freelancer talent as needed
- Wordpress Development (Functionality, User Interface design)
- Fluent and ideally certified (if applicable) in all technology and communication platforms outlined above

Not Required but would be helpful
- Video Editing
- Photo Edited
- App Development

Mentality and Personality Approach to Work
- Highly organized and detail oriented
- Enjoy a high-paced, multi-tasking environment to move many initiatives forward at the same time
- Outstanding communicator
- VERY proactive thinker
- Passionate learner of all new things in productivity, marketing/sales technology

Examples of Tasks You Will Execute Directly
NOTE: I am completely fine to also consider finding other VA’s or freelancers you can oversee to execute some of these tasks versus doing them directly
1. Drive overall calendar, task management and timeline of CEO
2. Create playbook in Google Docs for entire job role and processes including org chart of roles for handoff should VA not continue in role
3. Research viability of new business ideas and complete financial forecast using template or leverage freelancer.
4. Shopfiy site development and mgmt
5. Email management of CEO account and also email from own account
6. Appointment setting
7. Workshop and speaking engagement follow-up with coordinators to get over bio, description, etc information to promote the event
8. Internal marketing strategic planning and execution
9. Develop and execute internal marketing plan including promotion and launch on online course
10. Evaluate and rollout new marketing tools (i.e. Vidkala)
11. Create or modify Prezi slides for presentations/workshops
12. Manage live chat on Upgrade to see actual info website and transition to freelancer as volume dictates
13. Evaluate new exposure channels such as whale, quora, etc
14. Update online course content and videos
15. Coordinate playbook development of Accelerator Program
16. T-Shirt printing
17. Vetting of new leads
18. Coordinate details of speaking engagements
19. Create agendas for meetings with prospects
20. Posting press releases on Upgrade to see actual info and distribution to other media contacts
21. Research and vetting of new freelancers for new skill sets and train them
22. Direct phone and email Interface with Clients and coordinate execution of tasks with freelancers
23. Bookkeeping management of transaction booking and work with accounting firm to handle month end reconciliation
24. Attend webinars, read books, review videos and take summary notes
25. Personal research and tasks - plan trips, research topics, organize photos
26. Pay bills as needed
27. Online ordering of items - Amazon, etc.
28. Final pass review of written content for final approval - blogs, press releases, etc.
29. Send follow up automated handwritten letters from Thankster, etc.
30. Project plan and assemble existing and new resources to launch digital magazine
31. Project plan and coordinate with vendor to launch podcast
32. Stay in touch with people falling off the radar to ask how I can help

List of Current Freelancers/Vendors You Will Oversee
Note: I have worked with freelancers for 8 years and already have some outstanding providers we will use but we will add additional ones as needed to fill skill gaps
- You will oversee freelancers with these skills to conduct internal work for Altimaxx
- Graphic design, website design, content writing, social media management, Google Analytics, press releases, Facebook advertising, pay per click mgmt, customer support for online courses, transcription, sales funnel development, animated/whiteboard video, live video editing and final footage
- Amazon affiliate management
- Outsourcing Wizards management (team I use to execute outsourced marketing services for Clients)
- Outsourced telemarketing for customer service, lead generation, etc for internal marketing and for Clients
- See master task list for all else

Training
NOTE: I have subscriptions to training courses that I will ask you complete to add to or expand your skill sets. They do not have to be done prior to starting our work together but we will develop a plan for you to complete them soon into the engagement. For other areas (i.e. Email management) I have written protocols I will share with you
- Digitalmarketer labs subscription
- Other online courses bought
- Outsourcing Wizard training
- Active Campaign online training and protocols
- Slack protocols
- Google Docs protocols
- Review existing Slack channels
- Review “sent” email
-Review all prior events in Calendar to see meeting patterns
-Email management protocol