Community and Operations Coordinator

About Her Many Lives
Hermanylives is a growing platform and movement centered on courageous midlife women navigating caregiving, reinvention, healing, leadership, and personal transformation in real time. Founded by Deidra Jackson, Hermanylives blends storytelling, speaking, workshops, digital content, and community building to create meaningful impact and connection.
Role Overview
We are seeking a highly organized, emotionally intelligent, proactive virtual assistant based in the Philippines to support platform operations, audience engagement, scheduling, content coordination, and client follow-up. This person will help create operational consistency while supporting the growth of the Hermanylives brand.
Core Responsibilities
• Manage inbound email inquiries, DMs, and discovery call coordination
• Maintain outreach tracker, CRM, and contact lists; ensure leads and opportunities are actively tracked and nurtured
• Support social media scheduling and light content repurposing
• Coordinate calendars, scheduling, reminders, and follow-ups
• Upload and organize content across platforms
• Assist with event logistics, podcast preparation, and speaking coordination
• Support workshop/cohort communication and participant management
• Maintain organized folders, systems, and operational workflows
Ideal Qualifications
• Excellent written and verbal English communication
• Strong organizational and project coordination skills
• Comfort using Canva, Google Workspace, Calendly, social media platforms, and email marketing systems
• Ability to work independently and proactively
• Professional, warm, and emotionally intelligent communication style
• Experience supporting founders, coaches, speakers, or personal brands preferred
• Bonus: Basic video editing or social media clipping experience
Primary Hiring Objective
Find a long-term operational partner who can grow with Her Many Lives and help create structure, consistency, responsiveness, and community engagement while Deidra focuses on visibility, speaking, partnerships, sales, and strategic growth. A go-getter working 20 hours per week initially.
Ideal Candidate Traits
• Highly proactive and detail oriented
• Warm, calm, and emotionally mature communicator
• Comfortable operating in a fast-moving startup environment
• Resourceful and able to solve problems independently
• Reliable follow-through and responsiveness
• Passion for mission-driven work and community-centered brands
• Able to balance professionalism with human connection

Hiring Guidance
We are not looking for a generic task-based VA. We are looking for someone who can become an operational extension of the founder and support the growth of a mission-driven platform.
• Prioritize communication quality and initiative over technical perfection
• Look for candidates who write naturally, warmly, and clearly
• Avoid robotic or overly transactional personalities
• Seek candidates comfortable managing multiple moving priorities
• Strong organizational instincts are more important than advanced design skills
• Candidates should demonstrate ownership mindset and reliability
Search Process via OnlineJobs.ph
• Target applicants with experience supporting creators, coaches, speakers, or founders
• Request resume + short intro video
• Ask candidates to provide examples of communication or coordination work
• Recommended structure: 30-day trial period before full-time transition
First 90-Day Focus Areas
• Inbox and lead follow-up management