Virtual Executive Assistant

ABOUT US
We are starting/re-starting various UK companies in 3 key business areas, namely:

1. A new Property/Real Estate business for buying, selling and renting properties.
2. An online and print publication business publishing profiles and video interviews of professionals. This was a formerly active business that is being re-started.
3. A new Recruitment business.

OVERVIEW ABOUT THE ROLE
The purpose of the role of the Executive Assistant is to support and assist the Founder and Director in the day-to-day running of the businesses as well as in the Founder’s role as a Charity Patron. You will have overall responsibility for overseeing and facilitating the day-to-day administrative work of the businesses.
In order to apply for this role you must have the following (and please do not apply if this is not the case):
1. An excellent command of both written and spoken English
2. Excellent phone, email and instant messaging communication skills.
3. A good and stable internet connection
4. A reliable computer
5. Previous experience as a virtual assistant or similar role
6. Familiarity with current technologies like cloud services. 
7. Experience of word-processing software and spreadsheets (MS Office and Excel). 
8. Knowledge of online calendars and scheduling
9. Availability for full-time 40 hour role and where needed, week day telephone calls. Full time means that this would be your only job outside family/personal commitments.

WHAT WE WANT YOU TO DO – KEY TASKS
Initially, your duties will largely focus on data entry, online research, writing and typing but will in due course fully cover:
• Data entry tasks, including data clean up, database management/managing contact lists, typing and entering data into forms, editing current information, proof-reading text and updating databases
• Online Research, including lead generation using (property and other websites provided by us, Google, Facebook, LinkedIn etc.), profiles and biographies, market research and other researches and creating up to 1,000 keywords for each of the 3 business areas.
• Content writing using SEO optimised keywords in writing articles, blogs, biographies, profiles, reports, press releases, presentations, presentations to investors, investors packs, Advertiser’s Pack, website and social media pages. Some example of existing documents are provided for guidance. Also editing, proof-reading and updating them.
• Admin and Client/Customer Support, including serving as first point of contact, manage and control diaries/schedule meetings, make appointments, co-ordinate events, organise travel and accommodation and relay messages to the business whether by email, instant messaging, Skype or telephone, make calls and handle incoming telephone enquiries, respond to emails and send emails, type business correspondence and reports from audio dictation and handwritten notes, liaise with customers or clients and place orders.
• Desktop Publishing, that is the use of the computer and software to create visual displays of ideas and information, including PDFs, Presentations,/slide shows, Email Campaigns and Newsletters

WHAT WE WANT FROM YOU - KEY SKILLS
• Good communication. This is the most critical one. Communication is the cornerstone of what you do for us as you will also be representing and be an ambassador for the business in your interaction with those outside, and also within the business. It is therefore very important that you are not be afraid to ask and seek clarification from us about anything that is unclear to you.
We expect you to have excellent spoken and written English as you will be interacting with people on behalf of the business, including through arranging meetings, creating schedules, making appointments, co-ordinating events and relaying messages to the business whether by email, instant messaging, Skype or telephone.

You will also be doing extensive writing including professionally copy-written website contents, blogs, short biographies/profiles, presentations, reports using SEO optimised keywords as well as updating our websites and creating blogs that are engaging for our clients and potential clients alike.
Whilst we expect you to communicate well, we expect an absolute commitment from you that you will keep all the affairs of the business confidential at all times.
• Knowledge of Internet Communication Technology (ICT). You should be able to use a computer, Microsoft Office Suite (particularly Word, Excel and PowerPoint), have experience of using email applications such as Mail Chimp, collaborative online tools like Box and Dropbox. Previous experience of adding contents to and editing websites would be an advantage.
• Typing Skills. A lot of the work you do for us require typing so good and accurate typing skills is essential. You will also be required to transcribe from audio files. Minimum 60 wpm.

WHAT WE WANT FROM YOU - KEY ATTRIBUTES

We believe that qualifications can be earned, skills can be learned but attitude is innate/inborn.

We are truly looking for those who care about making positive contribution and having a positive impact on others. To work with us, you totally get that we are all connected as part of one human race. You care. For you integrity is not an option but a way of life.

We are very interested in you, if for you, this application is not just about doing a job. It is much more than that. You know that perfection is unattainable so you strive for excellence in everything you do. You are committed to seeing the growth of the business you work for because you know that its growth is your growth too: in responsibility, remuneration and more.

You recognise that you are a Brand Ambassador for the business so that any client/customer or potential client/customer that you engage with are impressed that they want to do or continue to do business with us.

You have the following attributes:
• Love of people – this shows when you communicate whether face-to-face, on the telephone or in writing. You are authentic and engaging in your manner and speech. Your energy, passion, enthusiasm and knowledge shines through.
• Positive outlook on life and keenness to learn – you acknowledge challenges and interested in the lesson learned, what to do to avoid or minimise those challenges in the future and the next step. People may even call you a problem solver.
• Integrity – honesty, trustworthy and reliable is how you live your life and how others see you. You know that you hold a position of trust and will never, ever wish to compromise that trust. You accept any errors on your part and will not seek hide them but rather you learn from them.
• Organised – you organise your thoughts, your work and your life by planning how you are going to meet your goals. No one is perfect however. You know that.
• Attention to Details – you check facts and never rely on gossips, you have an almost obsessive attention to details and write extremely well.
• Adaptable and flexible – you promptly respond to changing needs and priorities because you know that humans, just like businesses need to adapt and be flexible to survive and grow.

WHAT WE OFFER YOU
• Salary of $400 per month. Payment is initially fortnightly by PayPal then it will become monthly payments.
• Subject to performance there is bi-monthly (every 2 months) increase of $25 with a potential rise to $550 in the 12th month.
• 20 days paid holidays. Time taken to be agreed in advance. You also get additional 6 days for: New Year’s Eve, New Year’s Day, Good Friday, Easter Monday, Christmas Eve, Christmas Day.
• Our word Is our bond. We do what we promise and agree. Expect nothing less.
• A working relationship with you that is open and frank and where feedback is encouraged and very welcomed.
• Training and development to support your personal growth and help you do your job well.

APPLICATION PROCESS
Please send a covering email explaining why you are the best person for this job. Send your email to info@onlinebld.com and also provide the following 10 pieces of information:

1. Contact information: name, email address and Skype ID
2. CV (Resume) detailing your past experience/skills.
3. Your www.onlinejobs.ph profile link. 
4. links to your website as well as your Facebook, LinkedIn and YouTube pages, where available. 
5. In 250 describe in writing your perfect day.
6. In one paragraph describe in writing your answer to 3 of these 7 questions (your choice):
a. What do you love about yourself?
b. What do you love about your life?
c. What is your favourite hobby?
d. What are the 3 most important things for you?
e. What do you want from life?
f. What makes you jump out of bed in the morning?
g. How would your friends describe you?
7. IMPORTANT: Please attach a 30 second voice recording about the best part of your current or last job (if you are not currently working) speaking the way you would when speaking to a customer or client on the telephone. 
8. When would you be available to start work? 
9. When replying to this message, you must include in the subject matter the words ‘Executive Virtual Assistant to the Founder’
10. Provide contact info for any references, recommendations or endorsements you may have.