GENERAL ACCOUNTANT WITH ADMIN SUPPORT

Official Working Hours
9am - 6pm (Monday to Friday)

ACCOUNTANT

• Update schedule of “client payment summary” using cheques posted in slack
• Mark invoices in XERO as paid using the client payment summary
• File receipts & invoices sent via slack or email in proper folder in Dropbox
• Record the invoices and receipts in Xero
• File receipts for reimbursement in proper folder in Dropbox
• Prepare the Reimbursement Report for payment processing
• Bank Reconciliation
• Assist in preparing Productivity Innovation Credit
• Assist in preparing Income Tax
• Update Xero for the revised invoices.

ADMIN SUPPORT
First thing in the morning:

• Make sure that phone line and time tracker are open.
• Check emails & billing tickets from clients.

During working hours:

• Answering incoming billing/payment calls but not limited to support calls.
• Respond to every client’s billing concerns/dispute and relay the information to Operations for verification.
• Chase and follow-up the payment status from clients.
• Creating Statements of Accounts for clients, if necessary.
• Update job visits in company system for any missed, cancelled, under-time sessions.
• Sending invoices to completed Adhoc (one-time ) jobs.
• Monitor new hires and encode their information in company system.
• Contact insurance company to add insurance to the new hires.
• Send the weekly call reports.
• Generate monthly invoices and send it to the clients.
• Go through the Airtable to see which jobs are terminated and close the jobs accordingly.
• Sync company system invoices to Xero.
• Resolve sync errors.
• Rectify top P&L to match in company system.
• Calculate Foreign Worker’s OT and trasportation.
• Mark invoices as paid if Bank Statements are available or if there are cheques received


REQUIREMENTS:

• Fluent in written and spoken English
• Numeracy and Quantitative Skill
• Accounting graduate or bookkeeping experience
• Knowledgeable in using Xero Accounting Software & Jobber
• Knowledgeable in using Slack & Skype
• Strong Excel skills
• Exceptional attention to detail
• Ability to amend mistakes and spot anomalies