Bookkeeping
Bills
> Using receipt bank integrated with the client’s Xero account to record bills and receipts
> Ensuring all data captured by receipt bank matches the details in the tax invoices and receipts
> Setting up supplier rules in Receipt bank
> Reconciliation of supplier Statement of Accounts with Xero records
> Updating Supplier contact and financial details
Invoicing
> Importing of invoices from client’s chosen invoicing add-on to Xero
> Ensuring all data from the add-on is imported to Xero
> Sending out of payment reminders and Statement of Accounts to clients’ customers
> Planning and identifying of bills to be paid each supplier payment run
> Creating batch payment in Xero and uploading ABA files to the clients’ bank account for authorization
Bank Reconciliation
> Reconciliation of existing bank accounts and credit cards in Xero based on agreed upon bookkeeping schedule
> Setting up new bank accounts and credit cards in Xero to ensure bank feeds are active
> Ensuring bills and invoices are tagged to the correct tracking category
> Recording of Hire Purchases based on documents provided
> Recording of Insurance Premium Funding based on documents provided
> Maintenance of Fixed Asset Register as per agreement with Accountant
Admin
> Managing accounts mailbox
> Integrating new add-ons to Xero
> Creating Templates in Xero –
> Sending weekly updates and queries to the clients to ensure all outstanding items will be reconciled the next scheduled bookkeeping
Reporting
> Reviewing of Profit and Loss figures
> Reviewing of Balance Sheet figures
> Reconciliation of Intercompany Balances for Group of Companies
> Reviewing and Monitoring Accruals, Prepayments and HP Interests
> Posting manual journals for Accruals, Prepayments and HP Interests
> Monthly Depreciation Run as per agreement with the Accountant
> Creating custom reports in Xero based on the clients’ need and requests
> Publishing and issuing Management Reports
Payroll
> Setting up new employees in Xero
> Setting up new pay items in Xero
> Creating Employee Groups for tracking categories
> Processing of payroll based on approved timesheets
> Sending out reports to client per pay event
> Sending or Uploading the payment run’s ABA file
Compliance
> Setting up Auto super payments in Xero
> Ensuring super payments are made on time
> Review, Reconciliation, Preparation and Lodgement of clients’ Activity Statements (Monthly, Instalment and Quarterly)
> Review, Reconciliation, Preparation and Lodgement of clients’ Payment Summaries
> Review, Reconciliation, Preparation and Lodgement of clients’ Taxable Payment Annual Report
> Ensuring that the ATOICA account matches clients’ figures
> Ensuring all compliance requirement are lodged on time
> Liaising with Accountants in preparing tax returns
Support
> Actively attending regular meetings with clients
> Suggesting and Implementing process improvement
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> Educating clients on Xero features
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