Clerk/Administrative Assistant

Overview

Looking for full-time work (8 hours/day)

at $2.27/hour ($400.00/month)

Bachelors degree

Last Active

January 1st, 2021 (1204 days ago)

Member Since

September 4th, 2019

Profile Description

Job Responsibilities/Terms of Reference
? Prepares request for supplies and materials for the division (office supplies, supplies needed for repair and maintenance, genset maintenance supplies and others)
and submitted all the required documents [such as Purchase Request (PR), Request for Quotation (RFQ), Abstract of Canvass and Purchase Order (PO)] for processing;
? Prepares and facilitates the payment to suppliers including all supporting documents;
? Prepare cash advance and liquidation of regular staffs including all supporting documents;
? Prepares and facilitates the vouchers for reimbursement of staff and their travel expenses;
? Attend all infrastructure and division meetings and assist in the documentation of the minutes of the meeting;
? Prepare and type accurately all official communications (replies, confirmations, or acknowledgment) for infrastructure projects and disseminate information through telephone, official mail, and e-mail services;
? Facilitate and process the payment to contractors for various infrastructure projects;
? Assist in travel management for different travels of Physical Plant Division (PPD) staff;
? Ensure prompt submission to HRMO of DTRs with PMCFs, RATA and Application for Leave of the regular/permanent staff;
? Maintain the buffer stock of office supplies and materials;
? Attend promptly to the needs, queries and referrals of contractors, requesting parties, callers, visitors, and guests;
? Monitor cleanliness, sanitation, and orderly arrangements of rooms and offices;
? Properly track all incoming and outgoing official communications, transmittal of documents from different sources for action of concerned division/office officials.;
? Update regularly the division head on all appointments, schedules, and visitors.;
? Prepare fund realignment and fund transfer to other stations;
? Assists on filing of completed infrastructure projects;
? Monitor status of ongoing infrastructure projects and facilitates approval of variation orders, extensions/suspension letters of ongoing infrastructure projects with the concerned Supervising Engineers/Architects and its signatories.
? Help to assist in the materials needed in the preparation of Institutional activities such as Lakbay Palay, Research for Development (R4D) activity and Tower lighting;
CORE COMPETENCIES:
? Computer literate; Proficient in MS Application (Microsoft Word, Excel and PowerPoint);
? Able to communicate with others (verbal or non verbal)
? Goal and customer oriented;
? Resilient and hardworking;
? Can work under pressure and with minimal supervision;
? Flexible and can maximize/manage time to provide output;